The Solomon R. Guggenheim Foundation is seeking an Administrative Coordinator, Curatorial. As a member of the Curatorial Department, the Administrative Coordinator, Curatorial is responsible for providing support to the Deputy Director and Chief Curator and the Curatorial Department.
Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the
understanding and appreciation of art, architecture, and other manifestations of visual culture,
primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.
There are no direct reports associated with this position. However, this position may oversee interns on occasion.
SUPPORT FOR OFFICE OF DEPUTY DIRECTOR AND CHIEF CURATOR
• Maintain Chief Curator’s office, contacts, and schedule.
• Manage appointment calendar; arrange heavy travel schedule and process expense reports
• Answer phones
• Manage correspondence, screening in-coming mail and preparing out-going correspondence
• Maintain filing system
• Prepare materials for quarterly board of trustees meetings, including PowerPoint
presentations; prepare agendas and supporting materials on acquisitions and programming for quarterly Art and Museum Committee meetings and Curatorial department retreats
• Bring urgent matters to the Chief Curator’s attention and other staff when necessary
• Assist with personal needs, as required
• Other projects as assigned
SUPPORT FOR CURATORIAL DEPARTMENT
• Respond to departmental inquiries and maintain logs for proposed acquisitions and exhibitions
• Order office supplies
• Assist with monitoring departmental budget and reconciliation of invoices
• Schedule and attend departmental meetings, preparing agendas and supporting materials and taking minutes, as appropriate
• Maintain contacts in Raisers Edge; maintain guests lists for the department
Qualifications and Requirements:
• Bachelor of Arts degree required
• Minimum of 3-5 years of administrative experience
• Outstanding interpersonal skills
• Experience in handling a wide range of administrative and executive support related tasks and ability to work independently with little or no supervision
• Ability to anticipate the needs of the Deputy Director and Chief Curator and of the
• Flexibility to advance tasks and execute deliverables amidst competing priorities and time
• Ability to maintain diplomacy and decorum interfacing with all levels of staff, external
constituents and dignitaries
• Ability to maintain the highest level of confidentiality
• Must be exceedingly well organized, flexible and enjoy the administrative challenges of
supporting a highly visible executive for a globally-recognized cultural institution
• Expert-level written and verbal communication skills; careful attention to detail
• Ability to work flexible hours, including occasional evenings and weekends
• Proficiency in Microsoft Office Suite including Word, Outlook, Excel, and Powerpoint.
Database experience preferred.
• Some knowledge of and interest in modern and contemporary art preferred
The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and
retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and
collegial work environment.
Qualified applicants please send your resume and cover letter, including salary expectations, to firstname.lastname@example.org. Indicate the job title “Administrative Coordinator, Curatorial” in the subject line.