Performs general administrative duties including organization and maintenance of all Chief Curator files. Facilitates Chief Curator’s e-mail and written correspondence. Drafts answers for routine correspondence and inquiries. Corresponds and acts as liaison with outside persons, other organizations, and Museum personnel. Answers Chief Curator’s telephone calls and covers for others. Opens and routes incoming mail, faxes, and e-mail. Liaises with artists represented in the collection and coordinates their passes and inquiries as needed. Makes travel and logistical arrangements for Chief Curator. Coordinates Chief Curator’s schedule and various departmental functions in coordination with department manager. Prepares travel and entertainment expense reports in accordance with policy. Assists department manager with budget as it relates to Chief Curator’s expenditures, as well as payment of departmental expenses when needed. Maintains general organization of Chief Curator’s office. Maintains Chief Curator and department contacts, artist address lists, and departmental invitation lists. Maintains list and coordinates distribution of Annual Artist Passes. Assists with set-up and running of lectures, roundtable discussions, gallery visits, etc. Attends meetings and special events as required. Assists with preparation of PowerPoint presentation materials for internal and external engagements. Completes project and administrative assignments as directed by Chief Curator and Department Manager. Assists and takes direction from Department Manager and Curatorial Staff as required.
Requirements: Bachelor’s degree and five or more years experience in administrative positions or equivalent. Superior judgment, professional initiative, and strong verbal communication capabilities. Good PC skills including Word, Excel, and PowerPoint. Architecture and research background is desirable but not essential.
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The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.